About the Job
We are seeking a professional and organized Front Desk Receptionist cum Admin Assistant to join our dynamic team at Dautom an IT consultancy firm based in Dubai. The ideal candidate will have a minimum of 3 years of relevant experience, excellent communication skills, and the ability to manage various administrative tasks efficiently.
Duties & Responsibilities:
1. Front Desk Management:
Greet and welcome visitors in a professional manner.
Manage and maintain a clean and organized reception area.
Handle incoming and outgoing courier packages.
2. Call Management:
Answer and direct incoming calls to the appropriate personnel.
Take accurate messages and ensure timely delivery to the intended recipient.
Manage general company voicemail and forward messages promptly.
3. Employee Calls Management:
Handle internal employee calls and inquiries.
Direct calls to the relevant department or individual.
Assist employees with basic queries and provide information as needed.
4. Time Sheet Preparation:
Collaborate with HR and department heads to collect and compile timesheets.
Ensure accuracy and completeness of timesheets before submission.
Track and report any discrepancies to the HR department.
5. Attendance Management:
Monitor and maintain accurate records of employee attendance.
Coordinate with HR for tracking vacation, sick leave, and other time-off requests.
Generate attendance reports as needed by management.
6. General Administrative Support:
Assist in the preparation and coordination of meetings, conferences, and events.
Manage office supplies and maintain inventory levels.
Handle basic administrative tasks to support the smooth operation of the office.
Qualifications:
Minimum of 3 years of experience in a similar role.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficient in using office software (e.g., Microsoft Office Suite).
Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
Ability to maintain confidentiality and handle sensitive information.
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